Scheduling for Outside Directors in Japan - Multi-Company Boards Without Calendar Bleed
· Norimitsu Shida · Kiruck Inc.
TL;DR
How outside directors can run board and committee schedules across multiple companies using Free/Busy-only aggregation.
Why this workflow is hard
Outside directors often hold concurrent roles. The challenge is not only time volume, but tenant isolation: knowing true availability without exposing sensitive event details across companies.
Required architecture
A robust setup needs multi-workspace support, truthful collision prevention, and Free/Busy-only reads so titles, attendees, and locations stay inside each company tenant.
Operational pattern
Use a private ad-hoc link for CEOs/CFOs and a separate public-facing link for speaking/inbound. Keep committee and board details in company-native systems.
FAQ
- Does this replace board portals?
- No. Scheduling and confidentiality controls are separate from agenda/minutes/signature workflows.
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